Participant information

This page includes important information about the workshop. If you are attending, please read through it thoroughly!

The final agenda (subject to last minute tweaks) is available in the following PDF. Don't forget that the clocks go back 1 hour on Sunday 27 October at 2am!

Final agenda

Before the workshop, there are a couple of important things that we ask you to do.

Participant Information Sheet

We need you to read the below Participant Information Sheet before the event to ensure you understand why the workshop is being held and what it will involve from you. On arrival, we will ask you to sign the Consent Form attached to the bottom of this.

Participant Information Sheet

Tutorial sessions

There will be several interactive tutorials on Wednesday morning. To take part, you will need a laptop with you. There are specific instructions for each tutorial session:

• Go to datalab.datalabs.ceh.ac.uk and click sign-up.
• Enter your email and set your password (please use the email you signed up to the workshop with!)
• You should get an email from the system asking you to verify your email address.
• Once verified please sign-in with the email and password you just set - use the log in tab this time.
• On log in you should be presented with a landing page of projects. By the time of the workshop, you should be abl to see the workshop project - if you cannot see the project, there will be people on hand to troubleshoot at the workshop.

BMI
Please bookmark this link: csdms.io/bmi. The presentation and relevant links will be hosted there.

During registration, we had lots of interest in presenting in seminar slots - thank you! If you haven't heard from us to take you up on your offer, then unfortunately we haven't been able to squeeze you in. There will, however, be lots of opportunities to discuss your experiences and insights in interactive sessions.

We are planning a boat trip on Windermere on Tuesday afternoon. Please let us know if you would not like to participate so that we can give the correct final numbers to the boat company. We will provide transport to and from the jetty. As this is the English Lake District in October, you are strongly advised to bring warm waterproof clothing! The boat does have an inside seating area to retreat to if needed. Good footwear may also be prudent if you wish to walk around the grounds of Rydal Hall.

The food provided at the workshop will be all vegetarian. We have dietary preferences and allergy information provided when you signed up, but if there have been any changes since then, please let us know.

Where possible, we encourage participants to choose environmentally sustainable modes of travel, such as trains, over flying. The UK is well connected to mainland Europe by train (Eurostar) and ferries.

The workshop will start on Monday afternoon (1pm for lunch, 2pm actual start) and finish on Thursday (1pm for lunch). This will align with common train arrival times at Oxenholme Lake District railway station.

Nearest train station: The closest train station is Windermere (approximately 6 miles), but we are looking to arrange taxis from Oxenholme Lake District on Monday and returning on Thursday. Oxenholme is further away but on the west coast mainline (and therefore has more frequent trains). If you would like a taxi from Oxenholme Lake District, please contact us with your train times. Trains from Oxenholme to Windermere are approximately hourly during the day. See National Rail for train times and tickets.

Nearest airports: The nearest airport is Manchester, which is about 1 hour 30 minutes away by train. However, many other airports in the UK have good rail connections via the west coast mainline. London Euston railway station is about 2 hours 40 minutes away (London airports have convenient connections to Euston), and Glasgow Central railway station is about 2 hours away (the Glasgow Airport Express coach links Glasgow Airport to Glasgow Central).

Getting from Windermere to Rydal Hall: If you are arriving/departing outside of Monday morning/Thursday afternoon, you can easily make your own way to Rydal from Windermere railway station. There are regular buses, and the number 555 or 599 (towards Keswick or Grasmere) are the most frequent. You will need to alight at "Rydal Church". The journey takes about 30 minutes and costs £2 each way (bus fares in the UK are capped at £2 currently). Google Maps does a good job of showing bus timetables in the area.

Accommodation for participants is booked from Monday until Thursday (3 nights). If you wish to arrive earlier, or stay longer, you can phone Rydal Hall separately to do so. When doing so, please tell them that you are part of the event organised by UKCEH so that we can be sure to allocate you the same room throughout your stay. Please note that outside of the workshop, the venue is open to the public and there is limited availability of rooms.

Two of the rooms at Rydal Hall are dog-friendly. If you have allergies and would prefer not to stay in one of these rooms, please let us know so we can make sure to not allocate you one of these rooms. Dogs are not permitted in any other area of the building.

There are high levels of COVID-19 circulating in the UK at the moment. We don't want our workshop to contribute to this, so in short: Please take a test (such as a lateral flow / rapid antigen test) less than 24 hours before attending, and don't attend if you test positive.

There are currently no COVID-19 restrictions in the UK. However, COVID-19 still remains prevalent and continues to cause both accute and long-term health and societal impacts. In addition, no one likes getting ill from any illness, and we wish to avoid our workshop being an event that is responsible for spreading any kind of illness. Our COVID-19 policy is based very loosely on that of RSECon24.

Before the event: All registered participants attending the workshop are strongly encouraged to test for COVID-19 (such as with a rapid antigen test) less than 24 hours before arrival at the event. Participants must not attend the event if they test positive for COVID-19, and we encourage participants to not attend if they are experiencing symptoms of any transmissible illness.

During the event: We strongly encourage attendees to self-test if they are feeling at all unwell during the event. Participants should not continue to attend if they test positive for COVID-19. We request attendees to inform the organisers if this is the case.

The wearing of face masks is not currently mandatory in the UK and is a personal choice. However, face masks can help reduce the chance of you spreading infection to others, especially in crowded and enclosed spaces, and may protect you from becoming infected.

Changes: If UK government COVID-19 restrictions are updated, these policies may be changed on limited notice as circumstances develop. If at any time this policy is less stringent than compliance with the latest UK government guidelines, the guidelines will supersede this policy.

If you have any questions, please don't hesitate to get in touch.